CAP@SRT Residency

Visual Arts Exhibitions - Program Guidelines

 

CAP@SRT Visual Arts Exhibitions invite artists to present their work at the Sandrell Rivers Theater, reach new audiences, offer artwork for sale, and participate in professional-development opportunities through the CAP@SRT Residency.

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Current Exhibition Cycle: November 2026–October 2027
This application cycle is for exhibitions taking place at the Sandrell Rivers Theater through October 31, 2027. Exhibitions are presented in designated areas of the theater’s first- and second-floor lobbies.

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CAP@SRT Residency is supported by The Jorge M. Pérez Family Foundation at The Miami Foundation.

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1. Residency Benefits

• Selected artists receive:

  • 30+ days of exhibition space at no rental cost

  • SRT easels and display panels coordinated for the exhibition

  • Exhibition planning and installation coordination

  • Exposure to audiences attending performances, community programs, rentals, meetings, and other SRT activity

  • Exhibition listing through FTF/SRT

  • Promotion through FTF/SRT website, email, social-media, on-site, and publicity channels

  • Artwork sales administration

  • 70% of approved artwork sales

  • Access to applicable CAP@SRT Business of the Arts sessions and resident resources

• Artists provide:

  • Exhibition-ready artwork

  • Framing and presentation materials appropriate to the work

  • Packaging and transportation

  • Specialized supports or installation materials specific to the work

  • Collection of artwork following the exhibition

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2. Who May Apply

• We welcome:

  • Individual artists

  • Collectives

  • Curators

  • Arts organizations

  • Emerging and established artists

  • Solo, group, and curated exhibitions

• Applicants should:

  • Be based in Miami-Dade County; or

  • Be based in Broward, Monroe, or Palm Beach counties with a demonstrated connection to Miami-Dade audiences

  • Demonstrate an active artistic practice through a portfolio

  • Have at least one year of documented artistic work

• Group and curated exhibitions should identify one primary contact.

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3. What We Look For

• Artistic excellence is the primary consideration.

• Selections consider:

  • Quality of the artwork

  • Artistic vision and originality

  • Strength and cohesion of the proposed exhibition

  • Craftsmanship and presentation

  • Suitability for the exhibition space

  • Readiness to exhibit

• We welcome work across:

  • Traditional and contemporary approaches

  • Representational and abstract styles

  • Experimental and interdisciplinary practices

  • Diverse media, subjects, perspectives, and artistic traditions

• Cultural, heritage, and community connections may help inform exhibition scheduling when they meaningfully relate to the work.

• FTF/SRT confirms the final artwork selection, exhibition placement, and display plan with selected artists.

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4. Exhibition Space, Display & Viewing

• Visual Arts Exhibitions are presented throughout designated areas of the first- and second-floor lobbies of the Sandrell Rivers Theater.

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• Explore the Space

  • Artists are encouraged to explore the lobby before applying:

360° Lobby Tour

https://maps.app.goo.gl/v1ddyaaMvT6hP3qP8

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• Display

  • Easel-friendly artwork works especially well within the SRT lobby environment.

  • SRT exhibition resources include:

    • Easels

    • Display panels

    • Exhibition areas throughout both lobby levels

  • The program welcomes:

    • Painting

    • Drawing

    • Photography

    • Printmaking

    • Textile work

    • Mixed media

    • Sculpture

    • Digital work

    • Other visual and installation-based work suited to the space

  • Artists provide the frames, backing, bases, supports, and presentation materials appropriate to their work.

  • Special installation elements—such as suspension, projection, sound, electrical components, adhesives, or attachment to building surfaces—are coordinated with FTF/SRT during exhibition planning.

  • Final artwork quantity, dimensions, placement, and display methods are developed around the selected work and exhibition space.

  • Displays are planned to maintain safe and accessible circulation throughout the venue.

• An Active Cultural Venue

  • The exhibition becomes part of the life of the Sandrell Rivers Theater alongside performances, rentals, meetings, community programs, and other cultural activity.

    • Exhibition layouts are coordinated with the theater calendar.

    • FTF/SRT communicates with artists about display adjustments that may be needed during the exhibition.

    • Artwork handling arrangements are established before installation.

    • Artists identify fragile, oversized, high-value, or special-handling work during planning.

• Viewing

  • Exhibitions may be viewed during:

    • Approved business hours

    • Public event nights

    • Other public SRT activity

    • Scheduled appointments

  • Viewing opportunities follow the theater’s programming and building schedule.

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5. Artwork Sales​

• Artists may offer accepted artwork for sale during the exhibition.

• Artist: 70%

• Fantasy Theatre Factory: 30%

  • The split is based on the approved published artwork price, excluding applicable sales tax.

  • Artists submit proposed prices before the exhibition.

  • Final prices are confirmed before opening.

  • FTF coordinates exhibition sales and buyer arrangements.

  • Artwork may be designated Not for Sale (NFS).

  • Sold work generally remains on display through the exhibition closing.

  • Artists receive an itemized sales statement and payment for completed sales within 30 days after closing.

  • Complete sales procedures are included in the Exhibition & Consignment Agreement.

• Example:

  • $1,000 sale = $700 artist / $300 FTF, excluding applicable sales tax.

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6. Promotion & Artist Engagement

• Promotion

  • FTF/SRT coordinates exhibition visibility through:

    • Website

    • Email

    • Social media

    • On-site promotion

    • Press and publicity opportunities

  • Selected artists provide:

    • Exhibition title

    • Brief exhibition statement

    • Artist biography

    • High-resolution promotional images

    • Artist and artwork credits

  • Promotional materials are generally due 45 days before opening.

  • Artists also help build visibility by:

    • Promoting the exhibition through their own networks

    • Sharing FTF/SRT exhibition publicity

    • Providing promotional materials by established deadlines

    • Using the program and funder credits provided by FTF/SRT

• Artist Engagement

  • Artists may propose:

    • Receptions

    • Meet-the-artist gatherings

    • Artist talks

    • Guided viewings

    • Collaborative activities

  • These experiences are coordinated with the SRT calendar and may be connected with other activity taking place at the theater.

  • Additional staffing, equipment, food and beverage, or special operating needs are coordinated during planning.

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7. How to Apply

• Submit the CAP@SRT Visual Arts Exhibition Application.

• Applications include:

  • Artist, curator, collective, or organization information

  • Exhibition title or working title

  • Exhibition concept

  • What connects the work

  • What you would like audiences to notice, experience, or discover

  • Preferred dates and scheduling flexibility

  • Approximate number of artworks

  • Media represented

  • Approximate artwork dimensions

  • Display or special-handling needs

• Artist Portfolio

  • Provide a direct link to:

    • Your website

    • An online portfolio; or

    • A view-only cloud folder

  • The portfolio should show your broader artistic practice.

  • Links should open directly for reviewers without a login, password, permission request, or expiring access.

• Proposed Exhibition Work

  • Provide images of the artwork proposed for the exhibition.

  • For an exhibition still in development, representative work may be submitted when it clearly reflects the proposed artistic direction.

  • For group or curated exhibitions:

    • Provide individual artist links; or

    • Provide one clearly organized shared exhibition folder

    • Clearly identify participating artists and proposed works

  • FTF/SRT may invite applicants to:

    • Discuss the exhibition

    • Clarify display needs

    • Visit the exhibition space

  • Final exhibition dates, artwork selections, and display plans are confirmed with selected artists.

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8. After Selection​​​​

• Selected artists work with FTF/SRT to finalize:

  • Exhibition dates

  • Accepted artwork

  • Display plan

  • Artwork inventory

  • Selling prices

  • Handling arrangements

  • Marketing materials

  • Required program credits

  • Participation documentation

• Before artwork is delivered:

  • The artist and FTF complete an Exhibition & Consignment Agreement.

  • Final exhibition details are confirmed.

  • Applicable insurance, safety, accessibility, and facility documentation is completed.

• Artists retain copyright to their work and confirm that they hold the rights needed to exhibit and promote the materials submitted.

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9. Funding Credits & Public Acknowledgment​

All CAP@SRT Residents must credit Fantasy Theatre Factory at the Sandrell Rivers Theater, The Jorge M. Pérez Family Foundation at The Miami Foundation, and the Miami-Dade County Department of Cultural Affairs in all residency-related materials.

 

Required Acknowledgment Language:

 

“This project is presented in partnership with Fantasy Theatre Factory at the Sandrell Rivers Theater and it is made possible with support from The Jorge M. Pérez Family Foundation at The Miami Foundation and the Miami-Dade County Department of Cultural Affairs and the Cultural Affairs Council, the Miami-Dade County Mayor, and Board of County Commissioners.”

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Approvals

• All marketing and promotional materials must be submitted to FTF for approval before release or public use.

• Because FTF coordinates funder approvals with The Jorge M. Pérez Family Foundation and The Miami Foundation, materials must be submitted at least one (1) week prior to publication or posting.

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Usage Requirements:

• Logos and credit lines must appear exactly as provided in the Partner Portal.

• On-site signage displaying required funder logos must be visible during all public performances or exhibitions.

• Materials featuring funder names or logos must be approved prior to public release.

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Media & Promotion Requirements:

• Provide FTF with a list of media outlets receiving press releases or media alerts.

• Include FTF in all press communications and share copies of resulting coverage.

• Promote events through the resident’s own social media channels, including reposting or sharing FTF’s official event promotions.

• Collaborate with FTF to provide interview or feature opportunities for artists or creative team members when requested.

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10. Insurance & Compliance​

Certificate of Insurance (COI)

​All residents must maintain a valid Certificate of Insurance from a company rated A- or higher, with a minimum of $1,000,000 in general liability coverage and workers’ compensation (if applicable).

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The COI must:

• Name Fantasy Theatre Factory, Inc. and Miami-Dade County as additional insureds.

• List the following addresses:

  • Fantasy Theatre Factory – 6103 NW 7th Ave, Miami, FL 33127

  • Miami-Dade County, GSA (Risk Management Division – Property & Casualty Unit) – 111 NW 1st St #2340, Miami, FL 33128

 

Residents unable to provide coverage must notify FTF at the time of application for potential case-by-case waiver consideration, and must report any changes to coverage within five (5) business days with updated documentation.

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Safety & Compliance​

Residents must comply with all:

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• Sandrell Rivers Theater safety and fire codes

• ADA accessibility standards for artists and audiences

• FTF digital and data-use policies when using residency workstations

• Safe load-in/load-out procedures for all equipment and materials

• FTF reserves the right to request additional insurance coverage, documentation, or compliance reviews at any time during the residency.

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11. Cancellation & Changes​

Resident Cancellations or Date Changes

• Residents must notify FTF at least 30 days in advance of the first scheduled performance to avoid penalties.

• Cancellations made within 30 days of the first performance—or during the run—may, at FTF’s discretion, result in ineligibility for future participation in the CAP@SRT Residency.

• Requests to reschedule performances or rehearsals are subject to availability and FTF approval.

• Rescheduling may incur administrative or security fees if additional staffing or schedule adjustments are required.

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FTF Cancellations

• FTF reserves the right to cancel, reschedule, or reassign space in cases of facility emergencies, safety concerns, or noncompliance with residency terms.

• If FTF cancels an event for reasons beyond the resident’s control, any prepaid fees will be refunded in full.

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12. Business of the Arts Sessions​

Each CAP@SRT Resident receives free access to a rotating series of Business of the Arts workshops led by Fantasy Theatre Factory’s leadership team.

These sessions are designed to help artists and small organizations strengthen their management, production, and sustainability skills beyond their residency.

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1. Building a Sustainable Arts Organization Led by Larry Fields – Executive Artistic Director

   • Grant application review and personalized feedback

   • Budget development and financial strategy

   • Organizational growth and long-term planning

   • Fundraising and partnership development

2. The Business Behind the Curtain: Producing & Managing Live Events Led by Evelyn Gigiras Sullivan – Theater Manager

   • Navigating contracts and required documentation

   • Creating effective seating maps

   • Ticket pricing strategies and audience planning

   • Professional event execution from setup to close

3. CAP@SRT Systems & Developing a Marketing Infrastructure Led by Rommel Arellan-Marinas – Associate Artistic Director

   • Step-by-step guidance for using CAP@SRT calendars, forms, and communication protocols

   • Building a sustainable marketing workflow using free and low-cost tools

   • Practical use of nonprofit software for visibility and engagement

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13. Partner Portal Includes

All approved residents receive access to the CAP@SRT Partner Portal, a centralized online hub for all residency tools, forms, and resources. The Portal is designed to help residents manage scheduling, marketing, compliance, and communication efficiently throughout their residency.

 

What You’ll Find in the Portal

• Branding & Credit Tools: Official funder logos, acknowledgment templates, and usage guidelines for all materials.

• Scheduling & Space Requests: Online calendars, booking rules, and access procedures for rehearsals, performances, and office use.

• Marketing & Publicity Support: Submission forms, templates, press and social-media toolkits, and event listing setup guides.

• Technical & Production Resources: Venue specifications, tech rider templates, cue sheets, and safety guidelines.

• Finance & Administration: Settlement timelines, invoice forms, ticketing and fee breakdowns, and W-9/ACH upload links.

• Policies & Compliance: Insurance requirements, ADA and accessibility standards, house rules, and emergency contacts.

• Professional Development: Business of the Arts workshop calendar, registration details, and ongoing learning opportunities.

• Contacts & Support: Department directory, and key staff contacts for assistance.

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14. Funding Resources:

• Applicants are encouraged to check out the following grant funding resources:

  • Miami-Dade County Department of Cultural Affairs: Offers grant opportunities for artists and organizations.

  • Funding Arts Network (FAN): Provides grants and support for emerging and mid-career artists and arts organizations in Miami-Dade County.

  • Knight Foundation: Provides funding for innovative and creative ideas that can enhance communities.

  • Miami Foundation: Offers various grants and programs to support community organizations and initiatives.

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15. Submission Information:

• To submit your CAP@SRT proposal, visit www.ftfshows.com/cap

• For any questions about the CAP@SRT Program, please contact Rommel Arellan-Marinas, Associate Artistic Director, at 305-284-8800 ext. 467 or email rommel@ftfshows.com.​​​​​​​